Contractor CRM that manages bids, subs, change orders, and progress billing in one place

General contractors who track bids in spreadsheets or email lose deals to competitors who respond faster and follow up consistently. ProFlow360 gives estimators a clear pipeline view of every active bid—what stage it's in, who's waiting for a response, and what follow-up is due today.

Custom pipelines for new construction, remodel, commercial tenant improvement, and government work keep projects organized by type. Automations send proposal delivery confirmations, follow-up reminders at key intervals, and win-loss notifications that feed your close rate reporting.

• Pipeline views by project type, bid stage, and estimated contract value
• Automated follow-up sequences for unresponded proposals at 3, 7, and 14 days
• Win-loss tracking with notes that improve future estimating strategy

A GC's reputation depends on subs showing up on time, doing quality work, and communicating clearly. ProFlow360 manages subcontractor contact records, insurance expiration dates, scope assignments, and scheduling in one place. Automated alerts notify subs of upcoming start dates, schedule changes, and punch list items without requiring a coordinator to make every call.

Track sub performance over time—on-time rate, quality scores, and responsiveness—so you know which trades to call first for the next project and which ones to phase out.

• Subcontractor profiles with insurance docs, licenses, and performance history
• Automated schedule notifications and punch list assignments
• Sub performance tracking across on-time rate, quality, and responsiveness

Change order disputes are one of the most common reasons GCs end projects with smaller margins than they planned. ProFlow360 formalizes every scope addition with a written description, photos, cost impact, and schedule impact before any crew touches the work. Clients approve via e-signature from any device.

Change order history attaches to the project file permanently. When a dispute arises at final billing, the signed documentation is immediately accessible—no searching through emails or paper files from six months ago.

• Change order templates with scope description, cost, and schedule impact fields
• E-signature approval workflow with automated reminders for pending approvals
• Change order history attached to the project file for dispute resolution

Requests for information, material submittals, and daily logs pile up fast on active projects. ProFlow360 gives project managers a structured workspace to log RFIs, track submittal status, and store daily reports so the entire project history is searchable from a single location.

Architects, owners, and inspectors can receive automated status updates through the client portal without requiring your team to compile manual reports. Transparency builds trust and reduces the number of status calls that interrupt your project managers.

• RFI tracking with submission date, due date, and response storage
• Submittal log with vendor confirmation and approval status
• Daily log templates for crew count, weather, deliveries, and work completed

Progress billing on construction projects is time-sensitive. When a phase finishes, the invoice should go out the same day—not three days later when the project manager gets around to it. ProFlow360 links billing milestones to job phase completion so invoices generate automatically and payment requests land in the owner's inbox without delay.

Conditional lien waiver workflows track which subs have submitted waivers before you release payment. If a waiver is missing, the system flags it and sends an automated request so your accounting team isn't chasing paperwork at month end.

• Phase-linked billing triggers that generate invoices at milestone completion
• Conditional lien waiver tracking with automated requests for missing documents
• Accounts receivable aging dashboard for quick identification of overdue balances

Most GCs know their final margins better than their estimated margins, because job costs are tracked only at the end. ProFlow360 captures labor hours, material costs, and change orders in real time so project managers can spot overruns before they compound. When a concrete pour runs 15% over estimate, you know this week—not at close-out.

Compare actual costs to estimated costs by trade and phase across multiple projects. Over time, that data makes your estimating more accurate, your bids more competitive, and your margins more predictable.

• Real-time job cost tracking by trade, phase, and budget line item
• Estimate-vs-actual variance reports generated at any point in the project
• Multi-project margin comparison to improve future estimating accuracy