Guides
Guides for move-out inspections and deposit documentation
Practical, sourced guides for property managers on the moments a tenancy's record gets tested: the walkthrough, the wear-or-damage call, and the itemized statement.
Reviewed by Mark Shvaya, licensed California real estate broker (DRE #02243502), who uses ProFlow360 in a rental portfolio Mark manages
Last reviewed
What is here
Guides on documenting the end of a tenancy: how operators commonly separate normal wear and tear from damage, how to run a pre-move-out inspection, and what a security deposit disposition should contain. They explain documentation practice, cite primary sources, and are not legal advice.
MI · Jul 12, 2024
MO · Sep 30, 2026Guide
Normal wear and tear vs damage
How operators commonly tell everyday wear from damage and cleaning, room by room, with photo pairs.
Read- Entry & hallwayGoodGood
- Living roomWorseGoodFair
- KitchenWorseGoodDamaged
- Bedroom 1FairFair
Guide
Pre-move-out inspections
What the walkthrough before move-out is, where it is required, and how to record it.
ReadDeductions · Unit B
Tenancy Jul 2024 – Sep 2026
Living room Wall scuff, patch and paint | Tenant damage | $85.00 |
Kitchen Counter burn, left of range | Tenant damage | $180.00 |
Bathroom Tub surround and grout | Cleaning | $95.00 |
Bedroom 2 Nail holes | Normal wear | $0.00 |
Garage Oil stain on slab | Other claimed | $40.00 |
- Deposit you entered
- $2,400.00
- Withheld
- $400.00
Guide
Security deposit disposition
What the itemized statement should contain, what to attach, and how to correct it.
ReadFree templates
Inspection checklists and resident instructions
Printable PDFs for move-in, move-out and routine inspections, and move-out instructions to send residents.
ReadState law
Security deposit laws by state
Each state's security deposit statute, quoted verbatim with pinpoint citations and official links.
ReadComparisons
How ProFlow360 compares
Feature-by-feature comparisons with other inspection tools, sourced from their public pages.
ReadStart documenting condition properly
Create an account and run your next inspection with the evidence trail already in place. No card required to start.