Property management accounting
Residential property management accounting is not standard small-business bookkeeping with different labels. ProFlow360 starts from the relationships that actually drive the books: properties, units, owners, tenants, leases, rent roll, trust accounts, expenses, statements, and inspection evidence.
Accounting workspace
Residential rentals only
Accounting stance
Tenant screening stays with third-party screening providers. Security deposits live in the property management trust account model, not income. Owner and vendor tax profiles are part of the core record from day one.
The product is being built as a management platform first. Inspections matter, but accounting is where daily operations turn into owner trust, resident clarity, and clean month-end work.
A property management accounting system should start with the rent roll, not a generic invoice list. ProFlow360 connects each scheduled rent charge to the property, unit, lease, tenant, owner, deposit, and ledger history behind it.
Every balance needs a story. Charges, payments, credits, fees, reversals, and adjustments stay attached to the lease timeline so a manager can explain exactly why a tenant owes money or why a credit exists.
Security deposits are not revenue. ProFlow360 treats deposits as liabilities held in linked trust accounts so deposit collection, transfers, move-out deductions, and refunds are modeled correctly from the start.
Owners need more than a monthly PDF. The platform connects rent, expenses, reserves, management fees, distributions, and year-end tax profiles so statements can be reviewed with supporting records.
Month-end without spreadsheet archaeology
When rent, deposits, maintenance costs, owner reserves, and inspection findings live in separate tools, managers spend month-end reconciling context. ProFlow360 keeps the operating context next to the accounting event.
Post monthly rent and recurring lease charges from the rent roll.
Record resident payments and allocate them to open charges.
Track late fees, credits, reversals, concessions, and corrections with history.
Hold security deposits in the linked property management trust account.
Record expenses, vendor bills, owner-paid items, and property reimbursements.
Review owner statements before distributions are released.
Collect owner and vendor tax profiles so 1099 reporting is not a scramble.
Connect inspection findings and maintenance costs back to the ledger.
These pages break out the accounting model into the individual searches and decisions a property manager will actually make when comparing platforms.
See leased rent, occupancy, balances, deposits, renewals, and vacancy risk by property and unit.
Read the pageTrack charges, payments, credits, late fees, deposits, and lease balances in one auditable record.
Read the pageHandle deposits as trust-account liabilities tied to leases, units, move-outs, and dispositions.
Read the pagePrepare owner income, expenses, reserves, distributions, and statement review from operating data.
Read the pageA service CRM can send invoices and track jobs. A residential property management platform has to account for money held for others, resident balances, owner funds, tax reporting, lease liability, and property-level records.
Usually treats every charge like a customer invoice, which leaves teams manually mapping rent, deposits, owner expenses, and property balances in spreadsheets.
May track rent received, but often fall short on owner statements, trust-account deposit handling, expense allocation, reserves, audit history, and tax records.
Starts from the property management model: property, unit, owner, tenant, lease, rent roll, ledger, trust account, expense, statement, and inspection evidence.
ProFlow360 is being built to compete with serious residential property management systems: portfolio records, rent roll, tenant ledgers, trust-account deposits, maintenance, inspections, owner statements, and the bookkeeping context that ties them together.