Comparison
ProFlow360 vs HappyCo
HappyCo is a maintenance and operations platform for multifamily operators, with inspections inside it. ProFlow360 does one job: the move-in to move-out evidence record.
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Short answer
HappyCo is a maintenance operations platform built for multifamily operators: inspections, work orders, make-readies and preventative maintenance, integrated with enterprise PMS platforms such as Yardi, RealPage and Entrata. ProFlow360 is a narrow inspection-evidence product for residential property managers, with no work orders, a read-only Rentvine sync and sealed move-out records.
How do HappyCo and ProFlow360 compare?
| Feature | HappyCo | ProFlow360 |
|---|---|---|
| Built for | Multifamily operators; maintenance operations | Residential property managers documenting each tenancy from move-in to move-out |
| Platforms | iOS and Android apps; resident inspections in a web browser | iPhone and iPad app, plus a web workspace. No Android app |
| Move-in vs move-out side by side | A comparison report is described in the help center, not on marketing pages | Yes; each move-out photo paired with its move-in match, both capture dates kept |
| Resident self-inspection | Yes; resident inspections by email link (Pro Plan, per the help center) | Yes; a link with no account that expires and locks on submit |
| Offline capture | Yes; "offline works the same as online" | Yes; photos saved to the device first, uploaded when signal returns |
| Work orders and maintenance | Yes; work orders, make-readies, preventative maintenance, asset management | No, by design. ProFlow360 does not do work orders or maintenance |
| PMS integrations | AppFolio, MRI, ResMan, Buildium, Yardi, RealPage, Entrata, Dropbox, Box | Rentvine only |
| Rentvine | Not listed | Read-only: properties, units and tenants. Nothing written back |
| Pricing model | Not publicly listed; every plan is "Book a Demo" | Per workspace, not per seat. Free plan for 3 properties |
| Deduction documentation | Not stated | Classification per finding (wear, damage, cleaning, other), amounts you enter, documents per line |
| Issued record locked against edits | Not stated | Yes; issued revisions are sealed in the database, corrections add a new revision |
| Reports and sharing | Branded PDF or shareable link; digital sign-off by technician, manager and resident | PDF reports; expiring, revocable links to one issued revision |
Who is HappyCo best for, and who is ProFlow360 best for?
HappyCo fits if
- You run multifamily communities and want inspections, work orders and turns on one platform.
- You are on an enterprise PMS such as Yardi, RealPage or Entrata.
- Maintenance operations are the bigger problem than move-out documentation.
ProFlow360 fits if
- You manage residential doors and already have a PMS for maintenance; you need the move-out record to hold up.
- You use Rentvine.
- You want published per-workspace pricing and a product you can start on yourself.
Where is HappyCo stronger?
- A full maintenance operations suite: work orders, routing, make-readies and preventative maintenance.
- Integrations with enterprise multifamily PMS platforms.
- Android and iOS apps and digital sign-off.
Where is ProFlow360 different?
- Deliberately no maintenance or work orders: ProFlow360 sits beside your PMS and documents condition.
- Findings classified as normal wear and tear, damage, cleaning or other, with amounts and documents per line.
- Issued records sealed in the database, with corrections as new revisions.
- A read-only Rentvine sync and self-serve sign-up with a free plan.
Move-out record TEN-0418
Illustrative- Revision 2Current
Issued Oct 9, 2026 · D. Ramirez
Photos
169
Lines
5
Withheld
$400.00
sha256 a3f1c9…7b42
- Revision 1Superseded, kept intact
Issued Oct 4, 2026 · D. Ramirez
Photos
169
Lines
4
Withheld
$495.00
sha256 0e88d4…19ac
› UPDATE deduction SET amount = 0
WHERE revision = 1;
ERROR: revision is sealed
What happens if you switch from HappyCo?
HappyCo inspections stay in HappyCo. Because ProFlow360 does not do maintenance, teams that need work orders keep them in their PMS or maintenance tool and use ProFlow360 for the tenancy record, starting at the next move-in.
Do this in ProFlow360
See one tenancy end to end
Bring a real turnover to a demo, or start free on three properties and compare a move-in against a move-out yourself.
Camera roll
IMG_4471 … IMG_4519
Shared drive
/2417 Alder/Move in (2)
Condition PDF
Signed Jul 12, never opened
Text thread
“here are the pics”
Invoice email
RE: counter repair
Deposit sheet
Amounts, no evidence
Unit B · one tenancy
One recordMove-in inspection
Jul 12, 2024 · 64 photos
Periodic inspection
Jan 18, 2025 · 41 photos
Move-out inspection
Sep 30, 2026 · 71 photos
Invoice attached
Oct 2, 2026 · Counter repair
Record issued
Oct 4, 2026 · Revision 1 · sealed
Questions about HappyCo and ProFlow360
Does HappyCo integrate with Rentvine?
Rentvine is not listed on HappyCo’s integrations page as of October 2026. ProFlow360 has a read-only Rentvine sync.
Is ProFlow360 a HappyCo replacement?
Only for the inspection-evidence part. ProFlow360 does not do work orders, make-readies or maintenance, by design. If those are what you use HappyCo for, ProFlow360 is not a replacement.
How does pricing compare?
HappyCo does not publish prices; plans are by demo. ProFlow360 has a free plan and prices Portfolio Unlimited per workspace; see the pricing page.
Sources
- 1.HappyCo homepage
- 2.HappyCo maintenance operations
- 3.HappyCo: best mobile inspection app comparison
- 4.HappyCo integrations
- 5.HappyCo pricing
- 6.HappyCo: introducing resident inspections
Sources checked October 16, 2026.
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